Due to the growing success of this company, we are recruiting a BMS Administrator for the BMS Team in our medical equipment distributor client based in Milton Keynes.

This role has been created to provide administrative support, reception duties, health & safety reporting, facilitate maintenance and internal supplier audits and document quality control across the whole business and is an integral role to help ensure the smooth operations within the company and will incorporate the following responsibilities:

Primary responsibilities:

  • Reception duties – greet visitors, answer and transfer phone calls, manage post and other related tasks to support the business
  • Facilities – arrange scheduled maintenance as per schedule, and ad hoc requirements with contractors according to tickets raised, ensuring all relevant documentation is completed and maintained including invoices and ticket system.
  • Approved supplier management – Ensure suppliers have required documentation in line with company process to maintain supplier documents as required
  • Assist with reporting for environmental, health & safety and other areas as required
  • Complete monthly utility meter readings
  • New starter administration – carry out administrative tasks relating to new starters
  • Health & Safety Administration – completing administration tasks to support H&S, including SDS & COSHH
  • Internal Auditing – carry out supplier evaluation according to schedule
  • Complete travel arrangements with travel broker to complete travel tickets for employees and customers as requested
  • Assist with administration of customer requirements for attending training courses at company premises, including hotel and flights and transfers as appropriate, and ensuring that customers are updated of all bookings
  • Assist with completion of Supplier Questionnaires as required
  • Document Control – work with the BMS Team and others to update and maintain controlled documents
  • BMS Support – work with the BMS Team as deemed necessary to maintain and control the organisation Business Management System (including but not exclusive; Handling, Auditing, controlled documents, business process engineering) for all standards.

Key skills and requirements:


  • Minimum of two years company administration experience
  • High level of accuracy
  • Strong organisational skills
  • Microsoft Office Suite


  • Internal Auditing Qualification
  • Quality Management
  • Health & Safety eg, IOSH
  • GDPR Experience

This role comes with a competitive salary of £30k plus 15% bonus, excellent benefits and there’s an option to go hybrid after a successful probation period.

Aspire Personnel Ltd acts as an employment business for interim positions and an employment agency for permanent positions. Aspire Personnel Ltd is committed to equal opportunity and diversity.

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